Give your restaurant the same tech as the big brands
Move from spreadsheets to one platform. Restaurant operations, simplified by AI
Food cost is just the appetizer
Once your invoices are flowing, the rest of the back office comes with it
Payments
Every invoice becomes a bill to pay, so you know what you owe and to who.
Inventory
Count the shelf and get a reorder list per vendor, built from the same items you're already costing.
Tips
Pool and split by your own rules, with every payout on the record.
Tasks
A weekly checklist by person, so nothing slips between shifts.
Start with the modules you need
Each works on its own. The ones that share data keep each other up to date, so a price change in one shows up in the others.
Upload an invoice once. Food cost, Sourcing, and Payments all update from each invoice
Know the true cost of every plate
Build a recipe once and watch plate cost update itself as ingredient prices move. Costliest dishes and anything over your target rise to the top.
- ✓Plate cost down to the gram, food + packaging included
- ✓Dishes losing margin rise to the top vs your target
- ✓A fix-it list tells you exactly which number is missing
Snap an invoice. We read every line
Upload a photo and the AI pulls each line item, matches it to your catalog, and flags any price that moved since last time.
- ✓Snap a photo, AI reads every line
- ✓You approve every price change before it updates
- ✓Original invoice photo saved and easy to search
Stop overpaying your own vendors
Every price from every invoice, compared side by side across the vendors you already buy from. When one sells the same item cheaper, you'll know.
- ✓Compare prices across your own vendors, built from your invoices
- ✓Head-to-head compares per oz, lb, or case
- ✓Cheaper options flagged automatically
Every vendor bill in one place
See exactly what you owe, oldest first. Record how you paid in a tap and keep a clean history by vendor.
- ✓Every vendor bill in one place
- ✓Record how you paid in one tap, card, check, or cash
- ✓Full payment history by vendor
Reconcile the drawer to the bank
Every shift and deposit checked against your Square report and bank, with one action next to anything that is off.
- ✓Drawer, safe, and bank checked against each other
- ✓Square reports imported automatically
- ✓Nothing left unbanked, per location
Count the shelf, get an order list
Count what is on the shelf by area and the app builds your reorder list per vendor. No math, no tabs.
- ✓Count by shelf area on your device, no clipboard math
- ✓Par levels build your reorder list per vendor
- ✓Share a count link so anyone on the team can help count items
Fair tips, on the record
Pool and split tips by your own rules and keep a clean payout record you can export straight to payroll.
- ✓Split per shift by hours, evenly, or by shares
- ✓Every payout on the record, per person per shift
- ✓Export straight to payroll
Keep the team on track
A weekly checklist for each person on your team for one time and recurring tasks, with overdue and due today front and center.
- ✓Shared weekly checklist, Sunday to Saturday
- ✓Team checks off items as they go, giving you visibility
- ✓One time tasks carry over until done, with due date tags
Never stuck on a missing number
If a dish can't be costed yet, Smooth Ops names the exact dish and the exact ingredient that's missing a price, so you fix it in one tap instead of hunting through a spreadsheet
Upload an invoice, we do the rest
Snap a photo of the stack on your desk. Our app reads every line then updates your food costs and payments
One upload updates your costs and your bills
AI reads every invoice you upload
You get an alert when a price rises past the threshold you set
Your food cost updates, and the bill lands in Payments automatically
Works with the tools you already use
Square
Your sales, cash, and inventory flow in automatically. Model price changes against your real orders.
QuickBooks
Pull your Profit & Loss so overhead and true profit per dish tie back to your books.
Connect them in a tap during setup, or skip and add them later.
Run your restaurant on real numbers, not guesswork
Most owners find out a vendor raised prices weeks later, after the margin is already gone. Here is the difference.
- ✕Scattered spreadsheets
- ✕Guessed margins
- ✕Stale prices
- ✕Manual invoice entry
- ✓One platform
- ✓Live costs
- ✓Automatic updates
- ✓Confident pricing
Up and running in a week
From a shoebox of invoices to price alerts on autopilot, in days not months.
Snap your invoices and import your menu
Every dish costed with live margins
Price alerts watching every vendor
Simple pricing
Pay for one module or take the whole platform, per location. No contract.
Add exactly the modules you want. Sourcing comes free with Food Cost and Invoices.
Build your planAll 7 modules, fully connected, with Sourcing included free. Each location is its own plan.
Big-brand tech, small-restaurant price.
Start freeQuestions, answered
What is Smooth Ops?+
A back-office platform for independent food businesses. It handles the work that usually lives in spreadsheets, from recipe costing and invoices to cash, inventory, tips, and tasks, in one place.
How does the invoice AI work?+
You upload a photo of an invoice and the AI reads every line and price. You approve any price changes, and your food cost updates from there. The original photo stays stored and searchable.
Can I start with one module?+
Yes. Any single module is $25 a month, and everything together is $99 a month. Add or drop modules whenever you like.
Do I need to replace my POS?+
No. Smooth Ops sits alongside what you already use and imports your Square reports. Nothing about how you ring up sales changes.
Is it free to try?+
Yes. You can start free, and no credit card is required.
Is there a contract?+
No. It is month to month and you can cancel anytime.
"One vendor double charged us and Smooth Ops flagged that mistake. This app pays for itself."
Caught a $15/case lettuce hike the day it landed
"Sysco raised lettuce $15 a case. Smooth Ops flagged it the same day the invoice hit and updated my food cost for me."
Found three dishes priced under cost in week one
"The fix-it list walked me through every missing number. Two menu changes later our food cost is down four points."
Run your back office like the big brands
Move from spreadsheets to one platform. Start with one module today.
Small business playbooks for a tighter kitchen
5 numbers every owner should check every week
A five-minute Monday habit that catches margin leaks before they add up.
How to catch vendor price creep before it eats your margin
Small hikes hide in plain sight. Here is how to spot them the day they land.
A closing checklist that makes cash-out painless
The end-of-night routine that gets your team out the door and the drawer square.